Grace Community Church: ROOM REQUEST

Room Request Requirements

Get ministry leader approval for event.
Submit calendar/room request form.
If an event is cancelled or changes need to be made to the date or room reservations submit an event change form.

Use of Son City, Student Center or Worship Center
Use of these areas requires prior approval from the pastor of that area. Please obtain these approvals in advance of submitting your room request.

When: 6 - Weeks in advance of event date is a good idea if your event needs to be communicated to others. Be sure to submit information in plenty of time to be processed. (example - if you submit a calendar request on Thursday afternoon it will not be processed until someone is back in the office on Monday)

FAQ's & Misc Info

What if I don't have all the information that's requested on the form yet but want to get my room reserved?

Please try to complete all the information even if you have to estimate your needs initially. You can submit an Event Change Form as soon as you have finalized your registrations and get closer to the event date.

What if I my event is happening off campus?
It's still important to turn this form in so that the event appears on the church web calendar.

Special Approvals
Requests for rooms in Son City, the Student Center and Worship Center require prior approval from the pastor of that area. Please obtain these approvals in advance of submitting your room request.

Childcare

Childcare arrangements must be made through the GCC Childcare Coordinator and approved in advance of reserving rooms for childcare.

Clean Up
Groups meeting in any GCC area are responsible to clean up after themselves and return the room to the original setup.

Fridays
The building is closed on Fridays. Scheduling of a Friday event must be cleared first through Dennis Tollison.

Processing of Requests
Our administrative staff works Monday - Thursday. You can expect your request to be processed within 2 business days of submission. In other words - don't wait until the last minute to submit a request.

CHILDCARE REQUEST

* Group Leader Name(s)
* Name of event associated with this childcare
* Phone
* Email
* Date of Meeting
* Beginning Time
* Ending Time
* Approx. Number of Children
	* You must have JavaScript enabled to use this form *

ROOM REQUEST & CALENDAR FORM

This form is used to reserve a room(s) for your event and to get the event on the church calendar. This information can be amended or updated by submitting an event/calendar change form.

	REQUESTOR INFORMATION
* Your Name
* Email
* Phone
* Ministry Sponsor

	EVENT INFORMATION
* Name of Event
* Who is this event for?
* Location
Address (if Off Campus)
* Event Cost
* What does this cost cover? (ex: box lunch, workbook, admission)

	DESCRIPTION
* What will participants learn or do at this event?
* How will participants benefit from attending this event?

	DATE/TIME
* Start Date
* Starting Time
* End Date
* Ending Time
* Reoccurance
* Dates not meeting (if applicable)
* Expected attendance (number)

	ROOM SETUP & SUPPLIES
Requests for rooms in Son City, the Student Center and Worship Center require prior approval from the pastor of that area. Please obtain these approvals in advance of submitting your room request.
* Room and setup
Other room notes:
* Supplies
If technical support is needed (Powerpoint, lighting, microphones, etc. ) please submit a Tech Request Form and/or contact Andrew Sheffler with details.

	CHILDCARE ROOMS
This form is for room reservations purposes. To arrange childcare for your event, please submit a Childcare Request Form or contact Lisa.Below@findgrace.org
* Will childcare be offered for this event?
	* You must have JavaScript enabled to use this form *

Main Navigation

Room Request Requirements

FAQ's & Misc Info

CHILDCARE REQUEST

ROOM REQUEST & CALENDAR FORM