Grace Community Church: ROOM REQUEST

Room Request Requirements

Get ministry leader approval for event.
Submit calendar/room request form.
If an event is cancelled or changes need to be made to the date or room reservations submit an event change form.

Use of Son City, Student Center or Worship Center
Use of these areas requires prior approval from the pastor of that area. Please obtain these approvals in advance of submitting your room request.

When: 6 - Weeks in advance of event date is a good idea if your event needs to be communicated to others. Be sure to submit information in plenty of time to be processed. (example - if you submit a calendar request on Thursday afternoon it will not be processed until someone is back in the office on Monday)

ROOM REQUEST & CALENDAR FORM

This form is used to reserve a room(s) for your event and to get the event on the church calendar. This information can be amended or updated by submitting an event/calendar change form.

	REQUESTOR INFORMATION
* Your Name
* Email
* Phone
* Ministry Sponsor

	EVENT INFORMATION
* Name of Event
* Who is this event for?
* Location
Address (if Off Campus)
* Event Cost
What does this cost cover? (ex: box lunch, workbook, admission)

	DESCRIPTION
* What will participants learn or do at this event?

	DATE/TIME
* Start Date
* Starting Time
* End Date
* Ending Time
* Reoccurance
Dates not meeting (if applicable)
* Expected attendance (number)

	ROOM SETUP & SUPPLIES
Requests for rooms in Son City, the Student Center and Worship Center require prior approval from the pastor of that area. Please obtain these approvals in advance of submitting your room request.
Room and setup
Other room notes:
Supplies/Setup
* Technical Needs

	CHILDCARE ROOMS
This form is for room reservations purposes. To arrange childcare for your event, please submit a Childcare Request Form or contact Lisa.Below@findgrace.org
* Will childcare be offered for this event?
Childcare cost (if appl)
	RESERVATION/RSVP
* Is online registration/rsvp needed?
Registration start date (if appl)
Registration end date (if appl)
Additional info for registration
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Room Request Requirements

ROOM REQUEST & CALENDAR FORM