ROOM REQUEST: ROOM REQUEST

IMPORTANT FYI's

What if I don't have all the information that's requested on the form yet but want to get my room reserved?
Please try to complete all the information even if you have to estimate your needs initially. You can submit an Event Change Form as soon as you have finalized your registrations and get closer to the event date.

What if I my event is happening off campus?
It's still important to turn this form in so that the event appears on the church web calendar.

Special Approvals
Requests for rooms in Son City, the Student Center and Worship Center require prior approval from the pastor of that area. Please obtain these approvals in advance of submitting your room request.

Childcare
Childcare arrangements must be made through the GCC Childcare Coordinator and approved in advance of reserving rooms for childcare.

Clean Up
Groups meeting in any GCC area are responsible to clean up after themselves and return the room to the original setup.

Fridays
The building is closed on Fridays. Scheduling of a Friday event must be cleared first through Dennis Tollison.


Processing of Requests
Our administrative staff works Monday - Thursday. You can expect your request to be processed within 2 business days of submission. In other words - don't wait until the last minute to submit a request.



Back to The Office




ROOM REQUEST & CALENDAR FORM

This form is used to reserve a room(s) for your event and to get the event on the church calendar. This information can be amended or updated by submitting an event/calendar change form.
  REQUESTOR INFORMATION
* Your Name  
* Email  
* Phone  
* Ministry Sponsor  

  EVENT INFORMATION
* Name of Event  
* Who is this event for?  
* Location  
Address (if Off Campus)  
* Event Cost  
* What does this cost cover? (ex: box lunch, workbook, admission)  

  DESCRIPTION
* What will participants learn or do at this event?  
* How will participants benefit from attending this event?  

  DATE/TIME
* Start Date  
* Starting Time  
* End Date  
* Ending Time  
* Reoccurance  
* Dates not meeting (if applicable)  
* Expected attendance (number)  

  ROOM SETUP & SUPPLIES
Requests for rooms in Son City, the Student Center and Worship Center require prior approval from the pastor of that area. Please obtain these approvals in advance of submitting your room request.
* Room and setup  
Other room notes:  
* Supplies  
If technical support is needed (Powerpoint, lighting, microphones, etc. ) please submit a Tech Request Form and/or contact Andrew Sheffler with details.

  CHILDCARE
* Is childcare offered for this event?(must be arranged through childcare coordinator)  
* Number of rooms needed for childcare  
 


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